Tips For Using Microsoft Teams Like A Pro
Microsoft Teams has taken the workplace collaboration world by storm. The software allows users to participate in one or more chat rooms, share files, and even join conference calls with employees in the same company or across the globe. If you’re just getting started with Microsoft Teams, these tips will help you get up to speed and become an expert user in no time!
Things to know before starting a new team
- Before creating a new team, decide what type of team you need and what kind of collaboration you want to enable.
- Then, choose a name for your team that is unique and reflective of your group’s purpose.
- Next, add members to your team by inviting them via email or from within the app.
- Once you have your team set up, it’s time to start collaborating! Begin by creating channels for different topics or tasks. To create a channel, click on the + icon in the upper left corner. You can also invite other people to collaborate with you in an existing channel by clicking on their name when they are online or offline. To make sure everyone sees what has been shared with a channel, pin important messages at the top of your channel. Also remember to check out our blog post Microsoft Teams 101: A guide for beginners and tips for experienced users for more helpful tips on how to use Microsoft Teams like a pro!
How can I communicate with people outside my organization?
If you’re using Microsoft Teams for work, you may find yourself wanting to communicate with people outside of your organization from time to time. Here are five tips to help you do just that
- Add the email address or phone number of someone outside your organization to their contact card in order to easily send them a message.
- If they use Skype, add them as a contact and then click Start conversation when they call you.
- Send an email to everyone on your team by clicking Compose on the top left corner of the screen.
How can I see the most important updates from all my teams in one place?
If you’re like most people, you probably have a lot of different teams that you’re a part of. Maybe you’re on the marketing team at your company, the softball team in your rec league, and the planning committee for your friend’s wedding. It can be tough to keep track of everything that’s going on with all of these different groups. Luckily, there’s a tool that can help: Microsoft Teams. By following five simple tips, you’ll soon find yourself more organized than ever before! Here are some of our favorite ways to get the most out of this handy app.
What if I need more control over my team’s conversations?
If you need more control over your team’s conversations, you can create a private channel. Private channels are only visible to members of that channel, so you can have confidential discussions without worrying about others seeing them. To create a private channel, click on the ‘+’ sign next to ‘Channels’ in the left sidebar and select ‘Create a new channel.’ Then, select ‘Private’ from the drop-down menu and give your channel a name. Your private channel will now be available under the Channels tab. It’s important to note that any conversation started in a public chat will automatically become part of your private channel as well. You can always leave a public chat by clicking on the three dots at the top right corner and selecting ‘Leave’.
Where should I put different types of files, like reports or presentations?
If you’re collaborating on a project with someone, you can keep all of the relevant files in one place by creating a channel for that project. Just click the + sign next to Channels and give your channel a name. Once you’ve created the channel, you can add as many files as you want. If you need to access a file later, just go to the channel and click on the file. You’ll see two options: Edit and Delete. Select the Edit option to make changes to the file or Delete if you no longer need it. You’ll also be able to see who’s been editing or viewing the file if there are other people who have access.
