Predictive Text in Microsoft 365: Make Fewer Mistakes and Work More Efficiently
How do you make fewer mistakes when typing at your computer? Many people rely on predictive text to help them spell things correctly and save time by not having to type out every word from scratch. It’s one of the more useful features built into Microsoft 365 and it’s well worth taking advantage of, especially if you write or type for a living. This article walks you through how to set up predictive text in Office 365, how to use it, and why it will help you be more efficient in your daily life at work or school.
The 2 Reasons Your Keyboard is Not as Smart as You Think
- You’re not thinking about what you’re writing. If you’re only typing your messages while you’re thinking about something else or if you can’t think of the word you want to use, predictive text won’t be able to read your mind and guess it for you! In this case, what would really help is using autocorrect features that recognize when words might sound like others (e.g., adding a t at the end of boy if your phone thinks maybe should say buy).
- What’s on the screen affects what comes out of the keyboard. A computer recognizes which letters are near one another because they can only form an alphabet.
3 Ways your Keyboard Can Predict the Word You are Going to Type
That would be a one hundred percent accurate. The computers will automatically predict the word you’re going to type, making you do less work with your hands. This predictive text feature is available on your phone keyboard, laptop keyboard, or tablet keyboards. To activate predictive text on a phone keyboard, just start typing a word from your regular dictionary like pizza, then wait for the list of suggested words to pop up at the bottom of the screen. Select a word with one finger and then choose Add. You can also scroll through all words starting with p by swiping over that letter.
4 Tips for Using the Tools Predictive Text Has to Offer
Everyone makes mistakes, and the tools of predictive text are designed to avoid the most common ones. You can use predictive text to type a word before you start typing it by pressing the shift key or access suggested words after you’ve typed a few letters. To do this, tap and hold on the last letter you typed until a popup menu appears, with options for starting words. You can also add words to your dictionary for increased accuracy. Predictive text also offers autocorrect if you make an error when typing – if your email is turned off, it might be better to not select this feature as others will be able to see your typos. Some people even turn off autocorrect so that they can have more creative freedom when writing!
5 Changes you can Make in Windows 10 Now
There are many features to explore with the Windows 10 operating system, but if you’re short on time or want to change a few things on your computer now, these five quick changes will get you going.
- Turn off all of the fancy animations. They can slow down your machine and they make simple tasks seem more daunting than they really are.
- Open up All Apps on the Start Menu instead of having to drill through folders looking for what you need.
- Explore Active Hours in Outlook Mail so that it automatically deletes emails outside of a scheduled time period so that nothing has the potential to mess up your carefully curated inbox.
- Use Cortana as your virtual assistant by telling her to set reminders and alarms, send emails, texts, post status updates on social media platforms like Facebook and Twitter for you or even answer basic questions about the weather or traffic conditions.
- Create shortcuts for anything you do often by typing Create Shortcut into Cortana’s search bar.
- Manage battery life settings to prolong its life. For example, use Battery Saver mode when your laptop is plugged in and Battery Optimization when not plugged in.
6 Ways Microsoft Word Can Help
- Letting you know when a word is spelled wrong so you can correct it.
- Have you been dealing with a typo nightmare? If so, enter your sentence in the Track Changes Preview window to have the misspelled words highlighted and then just click the replacement word to make the changes while maintaining your formatting, font, etc.
- Visual cues such as curly brackets popping up to remind you of spelling errors can be turned on by going to Tools > Options > Spelling & Grammar > Ignore Words In UPPERCASE.
- Ensuring that text is grammatically correct before making updates with grammar checking tools that can eliminate common typos like you’re for your and its for it’s.
- The spellcheck tool is another good way to ensure that your documents are error-free. Just go to Tools > Proofing > Spellcheck Document or press F7 on your keyboard, which will highlight any mistakes in red underline with a tooltip telling you what the mistake was and giving suggestions about how to fix it.
- Using language settings for different languages if you work with different types of texts or if you want extra help remembering how to spell certain words or phrases in other languages like Japanese characters or Spanish vocabulary terms (you’ll need Office 365 Education edition).